FOX MANDAL appreciates and recognizes the importance of protecting the privacy
FOX MANDAL (hereinafter referred as “FM/We/Us”) appreciates and recognizes the importance of protecting the privacy of the information provided by users (also referred as “User(s)/You/Your”) of this website (the “Website”).
For the purpose of this policy, User(s) shall mean-
- Any visitor to our Website or mobile applications, if applicable.
- Any contact persons for our clients and/or prospective clients.
- Contact persons for suppliers of goods and services to FM.
- Any other individuals about whom FM obtains personal information.
This policy describes:
- what information FM collects.
- how FM obtains your personal information.
- purpose of collecting your personal information.
- how long FM keep your personal information.
- how we protect your personal information.
- your rights regarding your personal information.
Depending upon Your use of our Website, We may collect and hold some or all of the personal [and non-personal] data (“Information”). As per the SPDI Rules (as defined in Section 14) personal information is defined as any information that relates to a natural person, which, either directly or indirectly, in combination with other information available or likely to be available to a body corporate, is capable of identifying such person (“Personal Information”). All other information collected that does not fall within the purview of Personal Information is deemed as non-personal information.
Personal information that we collect includes –
- basic information, such as Your name, identification information (e.g., passport details, visa and immigration status, date and place of birth), the company You work for, Your title or position, work history (e.g., work function, education, training and details of former employment)
- contact information, such as Your address, email address and phone number(s)
- financial information, such as Your account number, tax information etc.
- technical information, such as information from Your visits to our Website or applications or in relation to materials and communications We send to You electronically.
- Information You provide to us for the purposes of attending meetings and events, including access and other requirements.
- Identification and background information provided by You or collected as part of our business acceptance processes.
- Personal information provided to Us by or on behalf of Our clients or generated by Us in the course or providing services to them, which may include special categories of data.
- Any other information relating to You which You may provide to Us.
We collect Your Information both through offline documentation that You may provide us, as well as when You use Our Website; and such collection is done in the following ways-
1. Information that You provide to Us
We collect Personal Information when You provide information to us directly, through interaction with Our partners, associates or staff directly. When You use this Website or communicate with Us via e-mail, We collect and store Your Information which is usually limited to your name, email address, phone number and your employer’s name. FM may also collect information when You provide information relating to job application, employment, internship or any other career prospects at FM.
2. Information collected by us/Automatically Collected Information
In addition to the Information you provide to us, certain Information may be collected from the device on which You use this Website using automated tools including but not limited to technical information, such as configuration information made available by Your web browser or other programs You use to access the Website, Your IP address and the device’s version, identification number and other attributes (such as operating system, hardware and software versions, available storage space), and any content viewed on the Website.
3. Information collected from other sources/third parties
Beyond this, We may also obtain Your information as provided to Us by other sources, such as your business associates, your employer, etc. In addition, we may also collect your information using automated tools and from other sources that is publicly available (for eg. from social media platforms like- LinkedIn, Facebook etc).
- FM collects and processes Your Personal Information with the legitimate interest to facilitate the provision of our professional services, including client services, conflicts checking, billing, to respond to Your general enquiries and for recruitment purpose. Such information is not shared with any other organization for commercial gain of any nature.
- FM may also use Your Personal Information for marketing purposes – to periodically send out newsletters about the latest updates in the legal arena, inviting You to attend relevant seminars, webinars or workshops or provide you with relevant regulatory updates.
- To provide You better experience on Our Website, We may record information including dates times and locations at which Our Website have been accessed by using various tracking technologies. If You do not wish Us to do so, You may disable tracking technologies on the Website by changing settings on Your device, though such action may result in Your inability to use the Website fully or at all. We may also use Your Personal Information to contact You for feedback on Our Website.
You may indicate in case you do not wish to receive e-mail information from FM, upon request, FM will remove Users from its database or permit them to opt-out of any further e-mail newsletters or correspondence.
- We may also process your personal information in order to comply with our legal obligations.
- Our Site may place and access certain first-party Cookies on Your computer or device. First-party Cookies are those placed directly by Us and are used only by Us. We have carefully chosen these Cookies and have taken steps to ensure that Your privacy and Personal Information is protected and respected at all times.
- By using our Website, you may also receive certain third-party Cookies on your computer or device. Third-party Cookies are those placed by websites, services, and/or parties other than us. These Cookies are not integral to the functioning of Our Website and Your use and experience of Our Website will not be impaired by refusing consent to them.
We will not disclose, sell, any of Your Personal Information to any third party, unless approved by You, or required by law. However, in certain scenario, we may disclose your Personal Information in the following scenarios:
- During the course of our representation of you, we may disclose or transfer your Personal Information to other offices within the FM network to facilitate and centralize the operation of client services, conflicts checking, billing, marketing and related professional services. You should be aware that when You provide information to any individual FM lawyer or this Website, You are providing it to FM as a whole.
- Consistent with Our professional and ethical obligations, FM may allow others to access Your Information in order to process information on our behalf in connection with the conduct of Our business or where disclosure of such information is in Your interest or is otherwise permitted, required or authorized under law.
- FM may distribute Your e-mail address and name to external service providers who would manage recruitment process or other support services for Us. These service providers have agreed not to sell or distribute Your information to any other party. FM may share non-personal, anonymous, summary or aggregate user data with certain affiliates and other third parties for website use analysis and other marketing purposes.
This site may contain links to other sites. FM is not responsible for the content or the privacy polices of websites to which it may provide links or the websites of its clients. FM uses reasonable precautions to keep the Personal Information disclosed to it secure. We recommend that You read the privacy policies of those sites, which may differ from the policy of this Site.
FM has put in place appropriate security measures to protect Your Personal Information from unauthorized access, use, or disclosure, when it transmits Your Personal Information over the Internet. In addition, as a part of Our security measure, We limit access to Your Personal Information to only those associates, employees, and other third parties who have a business need to know.
We retain Your Personal Information with the legitimate interest of providing You legal services as and when required. We will retain Your Personal Information for as long as necessary to fulfil the purpose for which it is intended. FM warrants that User’s Personal Information is destroyed as soon as and, in any case, within 5 (five) years of it being reasonable to assume that (i) the purpose for which that Personal Information was collected is no longer being served by the retention of such Personal Information; and (ii) retention is no longer necessary for any other reason including applicable law.
However, even after Our Personal Information is deleted, it may be saved on backup or archives for Our business purposes. After a period of time, Your Information may be anonymized and aggregated, and then may be held by us as long as necessary for is to provide Our services effectively.
If You have any questions or concerns about our use of Your Personal Information (including categories of third parties to whom Your Personal Information has been disclosed), or if You want to exercise your right to see a copy of, correct, erase or block the Personal Information We hold about You or to submit a written demand that FM cease processing Your Personal data, please send an e-mail to Our Grievance Officer. Details of Grievance Officer is mentioned in Section 13 (Grievance Officer) below.
By email at: firstname.lastname@example.org
As per the requirement of the IT Act and Rules, the Grievance Officer will acknowledge your complaint within three working days of such receipt and shall try to resolve it within a month from the date of its receipt.
- The Information Technology Act, 2000 (“IT Act”)
- Information Technology (Reasonable Security Practices and Procedures and Sensitive Personal Data or Information) Rules, 2011 (“SPDI Rules”)
- The Information Technology (Intermediaries Guidelines and Digital Media Ethics Code) Rules, 2021.